In a true "customer-focused" organization, your customer or client is at the center of your business model. From accounting to sales to operations, business should be conducted with the customer's needs in mind. In essence, don't make your business hard to work with. We start our relationships with round table meetings with our clients where we discuss, in detail, how we plan to execute our services. The feedback and interaction between the parties is essential in making the relationship thrive.
Technology
In order to execute your strategy or business model, you need to provide your employees and customers tools to work with. At ABM all levels of management use blackberries so they can be in contact with customers 24 hours a day, 7 days a week. In addition, ABM uses websites and PDAs (personal digital assistants) that allow customers to do anything from logging service requests to looking at energy management reports. Again, the web allows for 24/7 access as floods, fires, and other disruptions wait for no one.
Communication and Empowerment
Communication and empowerment are probably the most important aspects of providing good customer service. Good communication within an organization ensures that everyone is moving in the same direction: the fulfillment of a corporate strategy and empowerment ensures that these same employees are able to take responsibility and fix any issues that may arise through the course of doing business. In the facilities services industry, empowering the employees who perform the front line services like cleaning and security helps ensure that the customers remain happy.
All employees from the front line up to management should take part in training to better understand the industry's and company's expectations when it comes to customer service. But, the training needs to be ongoing so that being serviced-based becomes not just a part of the job, but rather a part of the corporate culture. The training programs and processes also need to change as the industry and the clients evolve.
Responsiveness
The unexpected will always occur no matter how much you prepare. The key is to be prepared to respond in a timely fashion to minimize disruption to your client. During adverse weather conditions or special events, ABM's management prepares its local teams for the unexpected by bulking up on resources to minimize any damage, facility shutdowns, or other types of disruptions.
These five principles, used in conjunction, can significantly impact a company's approach to customer service and to their client base. But, one must understand that although these principles seem quite simple in nature, the entire process of creating a genuinely effective customer service-based organization takes time and effort from all levels of management. But if you are successful, you will see higher customer ratings and overall customer loyalty.
