Event Operations Coordinator

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**MEMBERS ONLY**SIGN UP NOW***. 2023

If you have lived in Vancouver for a while, chances are high you've been to the **MEMBERS ONLY**SIGN UP NOW***.. Now in our 13th season, our authentic outdoor German Christmas Market features unique holiday shopping, seasonal entertainment, and delicious traditional food and drinks. Located in the downtown core of Vancouver, at Jack Poole Plaza, the Christmas Market will be open to the public daily from mid-November to December 24.

Full-Time Employment Opportunity Event Operations Coordinator

**MEMBERS ONLY**SIGN UP NOW***. Inc. is seeking a driven, and enthusiastic individual with event-related logistical experience. In collaboration with the VP of Operations, the role entails overseeing the entire operation of the event(s), from the set up & take down of the infrastructure to the supervision of suppliers and management of Hausmeister staff.

A successful candidate for this role is a creative thinker who understands the specific needs of the companys seasonal events, while keeping in mind the larger components necessary for its completion. This candidate is a confident leader and efficient planner. Not only does a successful candidate need to be proficient in negotiating, but also have the expertise to manage vendors, suppliers and partners and provide direction.

This full-time position is a combination of home office and office days, becoming full time in office & on site from October to December.

Roles and Responsibilities

Coordinate supplier services and infrastructure during planning, event and dismantling phases

Coordinate supplier move-in and move-out in collaboration with VP of Operations

Assist with the production schedule

Liaise with third parties (service providers & partners) on behalf of VCM.

Manage a team of four or more Hausmeisters (handyman/woman)

Manage warehouse inventory using our inventory software - Yellow Dog

Attend all permit meetings with the VP of Operations

Assist VP of Operations during initial inspections, as well as any ongoing inspections

Act as point person for Operations when VP is off site

Comply with strict standards of quality and accuracy.

Remain in constant communication with VP of Operations providing detailed updates.

Provide regular event support to VCM as assigned including inventory tracking and general market functionality with support of VCM's Hausmeister team

Assist Vendor Manager to ensure vendor related issues are addressed and successfully solved in a timely manner.

Assist the Dcor & Assistant Event Coordinator with decor installation and planning.

Requirements and Selection Criteria

Curious, Inquisitive, Creative, and a Christmas fanatic

Bachelor Degree or Diploma in a related field of study (an event management related degree is preferred)

Advanced proficiency with software and online tools (Microsoft Office, Square and Yellow Dog Software)

Diplomatic approach while working within policies, rules, and procedures.

Demonstrative, self-critical, determined approach to completing assignments

Ability to multitask within tight deadlines

Proven experience managing suppliers for events or festivals.

Excellent verbal and written communication skills

Copywriting that balances quick wit and creative spirit with attention to detail and strategic approach

Excellent organizational skills and/or project management experience

Experience with scheduling and overseeing the activities of large groups.

Motivated self-starter

Attention to detail

Ability to take projects from concept through execution to final production

Ability to quickly adapt to changing environments, problem-solving skills, and an innovative mindset including exercising good judgment and decision making.

Second Language (German) an asset

Valid Driver's license and access to a vehicle is a requirement

Ability to lift up to 50 pounds and work in an outside environment for long periods of time.

Compensation

$60,000 (annual salary after training phase) or based on experience

Hospitality benefits.

Comprehensive Extended Health Care Plan available after a 4-months' probation period.

Application Process

Please send RESUME and COVER LETTER

All applications will be kept in confidence. No telephone calls or faxed applications, please. We thank all who express an interest in this position; however, only those selected for an interview will be contacted.

COVID-19 considerations:

We require employees to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen.
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Company info

Sign Up Now - HospitalityCrossing.com